Feb 2 2011 – PWC School Board Report

Feb 2 2011 – PWC School Board Report

The major “highlight” of the meeting was the presentation of the  2011 / 2012 SY budget and the presentation of the Comprehensive Annual Financial Report for FY 2009 / 2010.

Citizen Comment Time

No citizens addressed the school board.

Comprehensive Annual Financial Report for the 2009 / 2010 School Year

The meeting began with the presentation of the Comprehensive Annual Financial Report by PWCS’s auditors.  The district received an unqualified opinion on their financial statements, which means nothing of concern was noted.  The district also received an unqualified opinion on the compliance issues tested.

Board Member Questions:

  • Mrs. Covington asked that a key be added to future presentations explaining what the acronyms stand for {Note from the moderators: That’s probably something the school district should consider as well}.
  • Doctor Otaigbe asked how long the auditors had been “doing” the PWCS audit and what controls the auditor had put in place to protect his / her independence as they’ve been doing the audit for over 5 years.  The auditor responded that new eyes at the Partner level are placed in the audit, as per the Sarbanes/ Oxley Act of 2002, and that the staff and managers assigned to the engagement rotate regularly.
  • Doctor Otaigbe inquired about the level of protection against fraud and over billing.  The auditor noted that, as part of their engagement, they test processes and practices and PWCS has good controls.  He noted that nothing is fool proof, but that the district’s basic systems and controls are strong.  He did note that the areas of risk for PWCS, and any other school district, are the new and different things that pop up because those things are outside the basic normal systems and processes.

Budget for the 2011 / 2012 School Year (SY)

This meeting marks the beginning of the 2011 / 2012 SY budget process.  As Chairman Johns and Assoc. Superintendent Kline noted, this was the first time the school board had the opportunity to look at the proposed budget for next school year, so questions from school board members were limited.  There will be several opportunities for your school board member to ask questions about the proposed budget in the coming weeks.  The public meeting schedule for  the 2011 / 2012 budget can be found here. The Superintendent’s proposed budget for the 2011 / 2012 School Year can be found here.

The key word describing next year’s budget is “status quo”.  Highlights are as follows:

  • No plans for reductions in force or layoffs.
  • No STEP or COLA increases for teachers or other staff.
  • 1% one time bonus for teachers to be paid out in the 2nd half of the 2011 / 2012 school year (March 30 – June 29 2012).  Any additional funds received above projections will be directed towards teacher salaries first.
  • Current services, programs, and class sizes will be unchanged from the 2010 / 2011 school year.
  • New teachers will be expected to pay 5% of their contributions to the Virginia Retirement System (VRS).

Mr Kline, the Associate Superintendent for Finance presented the Superintendent’s proposed budget.

  • Enrollment is expected to increase with 2,762 more students next year, bringing our 2011 / 2012 enrollment to 81,070.
  • Transportation costs include approximately $1.7 million for short term double busing due to boundary changes. {Note from the moderators: when a new High School opens students who have been assigned to the new school and will be Juniors or Seniors at the old school are given the option of remaining at their old school until they graduate.  As such, we have a double busing situation where students in the same neighborhood are bused to two different schools for 2 years.}
  • When compared with the rest of the region, our teacher salaries and benefits are about average.  Our cost per pupil, however, is among the lowest in the region.

School Board Member Questions:

  • Mr Lattin asked that the allocation of the $17 million in stimulus funds be identified, as those are one time funds.  Mr Kline and Dr Waltz agreed to provide that allocation at the school board budget work session. {Note from the moderators:  School Board work sessions are not televised but are open to the public.  There is a public meeting on the budget set for Feb 7th at 7 PM at the Kelly Bldg.  The School Board budget work session is scheduled for Feb 16, immediately after the school board meeting}

Items for First Review by the School Board

Changes to the Policy Governing Annual Charitable Campaign

The policy governing the United Way Charitable Campaign  was renamed and updated for this year.

School Board Member Questions:

  • Mrs Covington asked whether other charities had the opportunity to participate in the annual charitable campaign or whether it was only open to the United Way, what benefit PWC gets from participating in the United Way’s campaign, whether employees can direct their contributions to a specific charity as opposed to the United Way, and how staff are notified when a business offers to match their contributions.  Mr Imon and Dr Waltz responded that teachers can contribute to any charity that is a United Way Charity, that the county benefits when funds are donated to local charities, and that teachers are notified of matches or other changes in the campaign through letters.

Policy 123.02 was revised to reflect Clerk and Deputy Clerk’s actual duties

Dr Waltz noted that he requested this change because the school district is currently working to develop a process whereby every school board and district policy and regulation will be reviewed and updated if needed every three years.

There were no questions.

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One Response to “Feb 2 2011 – PWC School Board Report”

  1. Feb 2 2011 – PWC School Board Report (via PWC Education Reform Blog) | Citizen Tom Says:

    […] The PWC Education Reform Blog’s first PWC School Board Report. Check it out. Feb 2 2011 – PWC School Board Report The major “highlight” of the meeting was the presentation of the  2011 / 2012 SY budget and the presentation of the Comprehensive Annual Financial Report for FY 2009 / 2010. Citizen Comment Time No citizens addressed the school board. Comprehensive Annual Financial Report for the 2009 / 2010 School Year The meeting began with the presentation of the Comprehensive Annual Financial Report by PWCS’s auditors.  Th … Read More […]


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